| Activity | OP2730 Administration of Student-athlete Information |
| Records Series | 33 - Alumni Student-athlete Profile |
| OPR | Athletics and Recreation |
| Description | Records consist of information collected about alumni athletes, including basic biographical information, education, academic achievements and a history of athletic achievements (e.g. statistics, awards, etc.). |
| Retention Trigger | Individual alumnus/alumna deceased. |
| Total Retention | 30 years |
| Final Action | DP/AR |
| Disposition Plan | Ten years after the death of the alumnus/alumna, the following information in an alumnus/alumna athlete profile to be transferred to the Archives: biographical information, education, history of academic and athletic achievements. The rest of the information to be destroyed at the end of the retention. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | PIB |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Friday, Apr 19 2024