Oct 2, 2020 10:15 am
ActivityOP2730 Administration of Student-athlete Information
Records Series

33 - Alumni Student-athlete Profile

OPRAthletics and Recreation
DescriptionRecords consist of information collected about alumni athletes, including basic biographical information, education, academic achievements and a history of athletic achievements (e.g. statistics, awards, etc.).
Retention TriggerIndividual alumnus/alumna deceased.
Total Retention 30 years
Final ActionDP/AR
Disposition PlanTen years after the death of the alumnus/alumna, the following information in an alumnus/alumna athlete profile to be transferred to the Archives: biographical information, education, history of academic and athletic achievements. The rest of the information to be destroyed at the end of the retention.
Retention Rationale
Retention based on anticipated operational use.
PIBPIB
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


Printed on Wednesday, May 22 2024