| Activity | OP2730 Administration of Student-athlete Information |
| Records Series | 31 - Prospective Student-athlete Profile |
| OPR | Athletics and Recreation |
| Description | Records documenting the submission of prospective student-athlete questionnaire to Queen's athletic programs. Information collected includes but is not limited to U-Sports ID, name, email, date of birth, phone number, home address, parent/guardian information, academic information and athletic information. |
| Retention Trigger | Last activity recorded in the Athlete Information Management System. |
| Total Retention | 3 years |
| Final Action | DP/D |
| Disposition Plan | If a prospective student is accepted, reclassify the records under -32; if not, records to be destroyed at the end of the retention period. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | PIB |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Thursday, Nov 21 2024