Oct 2, 2020 10:15 am
ActivityOP2730 Administration of Student-athlete Information
Records Series

31 - Prospective Student-athlete Profile

OPRAthletics and Recreation
DescriptionRecords documenting the submission of prospective student-athlete questionnaire to Queen's athletic programs. Information collected includes but is not limited to U-Sports ID, name, email, date of birth, phone number, home address, parent/guardian information, academic information and athletic information.
Retention TriggerLast activity recorded in the Athlete Information Management System.
Total Retention 3 years
Final ActionDP/D
Disposition PlanIf a prospective student is accepted, reclassify the records under -32; if not, records to be destroyed at the end of the retention period.
Retention Rationale
Retention based on anticipated operational use.
PIBPIB
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


Printed on Wednesday, May 22 2024