Oct 2, 2020 10:15 am
ActivityOP2500 Event Services
Records Series

31 - Event Coordination

OPREvent Services
DescriptionFiles documenting the planning and administration of meetings, conferences and other events (e.g., weddings, summer accommodation group bookings) using Queen's venues. Includes requests for information, contracts, invoices, liquor licences, menus, event timelines, and permits, work orders, and correspondence.
Retention TriggerEvent completed.
Total Retention 7 years
Final ActionD
Disposition Plan
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Thursday, Jun 20 2024