Oct 2, 2020 10:15 am
ActivityOP2400 Campus Security and Emergency Services
Records Series

42 - Emergency Communication Systems

OPRCampus Security and Emergency Services
DescriptionRecords consist of radio and telephone communication between security staff and community members during emergency situations such as phone recordings.
Retention TriggerData recorded.
Total Retention 1 year and 180 days
Final ActionDP/D
Disposition PlanEmergency communication recordings that are relevant to an ongoing investigation, inspection, complaint, court proceeding or administrative proceeding will be filed under -30 or -31. Unused recordings to be kept according to the retention above.
Retention Rationale
Retention based on anticipated operational use.
PIBNo
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


Printed on Friday, Mar 1 2024