| Activity | OP2400 Campus Security and Emergency Services |
| Records Series | 32 - Facility Access Files |
| OPR | Campus Security and Emergency Services or Department/Unit |
| Description | Campus Security and Emergency Services is the OPR for the central access control system; Department/Unit is the OPR for local access control systems. Records documenting facility access. Used for monitoring and tracking day-to-day access to facilities through the central access control system and temporary issuance of keys, access cards and codes at a departmental level. Includes communications about access, daily entry/exit logs, building/facility access authorization lists. Records documenting facility access. Used for monitoring and tracking day-to-day access to facilities through the central access control system and temporary issuance of keys, access cards and codes at a departmental level. Includes communications about access, daily entry/exit logs, building/facility access authorization lists. |
| Retention Trigger | CY |
| Total Retention | 1 year |
| Final Action | D |
| Disposition Plan | |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | PIB |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Thursday, Jan 16 2025