Oct 2, 2020 10:15 am
ActivityOP2400 Campus Security and Emergency Services
Records Series

30 - Security Incident Files - General

OPRCampus Security and Emergency Services
DescriptionRecords documenting security incidents (other than sexual violence and/or sexual misconduct) reported to Campus Security and Emergency Services. Used for monitoring and reporting breaches in the security of facilities and incidents that happen on Queen's campus and within the Queen's community. Includes threats, theft, break-ins, harassment, robberies, frauds, missing persons and other infractions and violations of the law. Example documents: emergency report centre database, incident reports and security note books.
Retention TriggerLast activity recorded on the file.
Total Retention 25 years
Final ActionDP/D
Disposition PlanRecords to be reviewed for destruction annually at the end of the retention.
Retention Rationale
Retention based on anticipated operational use.
PIBPIB
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


Printed on Friday, Mar 1 2024