| Activity | OP2400 Campus Security and Emergency Services |
| Records Series | 30 - Security Incident Files - General |
| OPR | Campus Security and Emergency Services and Department/Unit |
| Description | Records documenting security incidents (other than sexual violence and/or sexual misconduct) reported to Campus Security and Emergency Services. Used for monitoring and reporting breaches in the security of facilities and incidents that happen on Queen's campus and within the Queen's community. Includes threats, theft, break-ins, harassment, robberies, frauds, missing persons and other infractions and violations of the law. Example documents: emergency report centre database, incident reports and security note books. |
| Retention Trigger | Case closed. |
| Total Retention | Check Final Action and Disposition Plan (if available). |
| Final Action | DP/D |
| Disposition Plan | If OPR = "Campus Security and Emergency Services", review files for destruction 25 years after retention trigger. If OPR ≠ "Campus Security and Emergency Services", destroy records 5 years after retention trigger. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | PIB |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Monday, Mar 31 2025