| Activity | OP2399 University Archives Operations |
| Records Series | 33 - Letters of Permission, Archives |
| OPR | University Archives |
| Description | Records consist of requests for usage of an archival item or portion thereof in a website, film, etc. Also includes draft and final permission letters, supporting permission from rights holders, any refusals for permission, any negotiations regarding permission details, and all correspondence related to the issuance of permission letters. |
| Retention Trigger | CY |
| Total Retention | 5 years |
| Final Action | AR |
| Disposition Plan | |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Saturday, Mar 29 2025