| Activity | OP2399 University Archives Operations |
| Records Series | 32 - Archival Storage and Services, Third Party |
| OPR | University Archives |
| Description | The provision of physical archival storage space and collection management services to third parties, such as City of Kingston, County of Frontenac, Kingston Health Sciences Centre, Archives of Ontario, Original Hockey Hall of Fame, and so on. Records include requests for storage, draft and final-form contracts, contract expiries and renewals, fee collection and revision, any revocation of services, and all correspondence related to the establishment and ongoing provision of third party archival storage and services. |
| Retention Trigger | Activity concluded. |
| Total Retention | 10 years |
| Final Action | AR |
| Disposition Plan | |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Saturday, Mar 29 2025