Oct 2, 2020 10:15 am
ActivityOP2350 Conservation Services - Queen’s University Archives and W. D. Jordan Rare Books and Special Collections
Records Series

31 - Conservation Treatment

DescriptionRecords consist of conservation treatment reports, conservation condition reports, photos, and communication files.
Retention TriggerLife of the item or Queen's University no longer owns the item, whichever happens first.
Total Retention Immediately perform final action and disposition plan (if available).
Final ActionDP/D
Disposition PlanDelete all treatment records when the item treated no longer exists, or transfer the treatment records to new owners outside of Queen's University when ownership changes.
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Wednesday, May 22 2024