| Activity | OP2350 Conservation Services - Queen’s University Archives and W. D. Jordan Rare Books and Special Collections |
| Records Series | 31 - Conservation Treatment |
| OPR | QUA and RBSC |
| Description | Records consist of conservation treatment reports, conservation condition reports, photos, and communication files. |
| Retention Trigger | Life of the item or Queen's University no longer owns the item, whichever happens first. |
| Total Retention | Immediately perform final action and disposition plan (if available). |
| Final Action | DP/D |
| Disposition Plan | Delete all treatment records when the item treated no longer exists, or transfer the treatment records to new owners outside of Queen's University when ownership changes. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Thursday, Nov 21 2024