| Activity | OP2330 Archives Public Services |
| Records Series | 32 - Reproduction Services Files |
| OPR | University Archives |
| Description | Records consist of order forms, copies of credit card authorization forms and copies of invoices. |
| Retention Trigger | FY |
| Total Retention | 1 year |
| Final Action | DP/D |
| Disposition Plan | Copies of credit card authorization forms to be destroyed after two months. The rest of the files to be destroyed according to the schedule. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Thursday, Nov 21 2024