Oct 2, 2020 10:15 am
ActivityOP2330 Archives Public Services
Records Series

32 - Reproduction Services Files

OPRUniversity Archives
DescriptionRecords consist of order forms, copies of credit card authorization forms and copies of invoices.
Retention TriggerFY
Total Retention 1 year
Final ActionDP/D
Disposition PlanCopies of credit card authorization forms to be destroyed after two months. The rest of the files to be destroyed according to the schedule.
Retention Rationale
Retention based on anticipated operational use.
PIBNo
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


Printed on Wednesday, Apr 24 2024