Oct 2, 2020 10:15 am
ActivityOP2330 Archives Public Services
Records Series

31 - Collection Access Files

OPRUniversity Archives
DescriptionRecords consist of retrieval request forms, loan agreements, display agreements, letters of permission and so on.
Retention TriggerActivities concluded or agreements expired.
Total Retention 3 years
Final ActionD
Disposition Plan
Retention Rationale

Limitations Act, 2002, S.O. 2002, c. 24, Sched. B s.4

Unless this Act provides otherwise, a proceeding shall not be commenced in respect of a claim after the second anniversary of the day on which the claim was discovered.

Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Wednesday, Apr 24 2024