Oct 2, 2020 10:15 am
ActivityOP2230 Library Access Services
Records Series

32 - Circulation Files

OPRUniversity Library
DescriptionUsed for paper records documenting circulation of library materials (e.g. print and microform resources, multimedia etc.). Also include paper records documenting Course Reserve, Interlibrary Loan / Document Delivery Services. Electronic circulation records and patron database, see OP2280.
Retention TriggerAY
Total Retention 1 year
Final ActionD
Disposition Plan
Retention Rationale
Retention based on anticipated operational use.
PIBNo
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


Printed on Wednesday, May 22 2024