Oct 2, 2020 10:15 am
ActivityOP2230 Library Access Services
Records Series

31 - Library Card Application Files

OPRUniversity Library
DescriptionUsed for issuing of library card to community patrons. Also used for Inter-University borrower's cards and proxy patron applications.
Retention TriggerAY
Total Retention 1 year
Final ActionD
Disposition Plan
Retention Rationale
Retention based on anticipated operational use.
PIBPIB
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


Printed on Wednesday, May 22 2024