| Activity | OP1500 Administering Gifts - Local |
| Records Series | 31 - Administering Endowments and Trusts - Local |
| OPR | Department or Unit |
| Description | Records documenting the ongoing administrative activities relating to endowment and trust funds received by a department or unit. It encompasses copies of terms of reference, copies of terms of agreements and addendums, copies of memorandums of understanding, records of the allocation or use of donated funds, communications with Advancement and donors, and any other relevant documentation. |
| Retention Trigger | Fund discontinued or merged. |
| Total Retention | 7 years |
| Final Action | D |
| Disposition Plan | |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Monday, Mar 31 2025