Oct 2, 2020 10:15 am
ActivityOP1300 Alumni Relations
Records Series

33 - Advancement Volunteer Administration

OPRAlumni Relations
DescriptionRecords documenting administration of student volunteers and volunteers for other Advancement events and activities (e.g. mentor, career developer, speaker), including application files, signed position descriptions, signed code of conduct, resumes, questionnaires, and correspondence.
Retention TriggerVolunteer relationship with Queen's Advancement ends.
Total Retention 2 years
Final ActionDP/D
Disposition PlanApplication files to be destroyed one year after hiring process concludes. The rest of the files to be destroyed at the end of the retention.
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Wednesday, May 22 2024