| Activity | OP1300 Alumni Relations |
| Records Series | 33 - Advancement Volunteer Administration |
| OPR | Alumni Relations |
| Description | Records documenting administration of student volunteers and volunteers for other Advancement events and activities (e.g. mentor, career developer, speaker), including application files, signed position descriptions, signed code of conduct, resumes, questionnaires, and correspondence. |
| Retention Trigger | Volunteer relationship with Queen's Advancement ends. |
| Total Retention | 2 years |
| Final Action | DP/D |
| Disposition Plan | Application files to be destroyed one year after hiring process concludes. The rest of the files to be destroyed at the end of the retention. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | PIB |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Thursday, Nov 21 2024