Oct 2, 2020 10:15 am
ActivityOP1300 Alumni Relations
Records Series

32 - Alumni and Student Associations

OPRAlumni Relations
DescriptionRecords documenting activities engaging with Queen's University Alumni Association (QUAA) and Queen's Student Alumni Association (QSAA). Records consist of constitutional documents, meeting minutes, strategic plans, membership lists and biographical information.
Retention TriggerFY
Total Retention 10 years
Final ActionDP/AR
Disposition PlanQUAA and QSAA constitutional documents, meeting minutes, strategic plans, QSAA leaders' biographies to be transferred to the Archives. The rest of the records to be destroyed at the end of the retention.
Retention Rationale
Retention based on anticipated operational use.
PIBNo
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


Printed on Wednesday, May 22 2024