Oct 2, 2020 10:15 am
ActivityOP1300 Alumni Relations
Records Series

31 - Alumni Awards and Grants

OPRAlumni Relations
DescriptionRecords documenting selection of recipients of awards and grants offered by the Queen’s University Alumni Association, Queen’s University Student Association and the Alumni Branch network to recognize alumni and other members of the Queen's community.
Retention TriggerAn award or a grant cycle concluded.
Total Retention 2 years
Final ActionDP/AR
Disposition PlanAwards and grants recipient lists and citations to be transferred to the Archives. The rest of the records to be reviewed for destruction annually.
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Wednesday, May 22 2024