Oct 2, 2020 10:15 am
ActivityOP1200 University Development
Records Series

33 - Naming Recognition

OPRStewardship and Benefactor Relations
DescriptionRecords consist of correspondence with donors, naming submission files, design agreements and specifications of donor walls, plaques etc.
Retention TriggerName finalised.
Total Retention 5 years
Final ActionDP/AR
Disposition PlanA list of of room/tree/bench dedications, dates, locations and associated persons' names to be transferred to the Archives every five years. Design agreements to be destroyed one year after expiration dates. The rest of the records to be destroyed.
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Wednesday, May 22 2024