Oct 2, 2020 10:15 am
ActivityOP1100 Advancement Management
Records Series

34 - Alumni Communications and Marketing

OPRAdvancement Communications and Marketing
DescriptionRecords documenting the preparation of articles and layouts for publications (e.g. website, email newsletter) including final product and source material in any media, such as audio / video interview footage, interview transcripts, memos.
Retention TriggerFY
Total Retention 5 years
Final ActionDP/AR
Disposition PlanTwo copies of published printed material and one copy of published multimedia material (digital alumni news, images, audio and video files, interview transcripts) to be transferred to Archives. The rest of the preparatory material to be reviewed for destruction annually.
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Wednesday, May 22 2024