Oct 2, 2020 10:15 am
ActivityEX4300 Access to Information and Privacy
Records Series

40 - Access to Information and Privacy Tracking System

OPRRecords Management and Privacy Office
DescriptionRecords contain information collected for administrative and statistical purposes, such as request numbers, appeal numbers, IPC order numbers and requester's contact information.
Retention TriggerInformation no longer needed.
Total Retention Immediately perform final action and disposition plan (if available).
Final ActionD
Disposition Plan
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Thursday, Jun 20 2024