| Activity | EX4300 Access to Information and Privacy |
| Records Series | 36 - Personal Information Bank |
| OPR | Records Management and Privacy Office |
| Description | A registry of collections of personal information held by the university, organized and maintained in accordance with privacy laws and regulations. It encompasses documentation of personal data types, purposes of collection, retention requirements, and access controls. |
| Retention Trigger | Superseded date. |
| Total Retention | 2 years |
| Final Action | D |
| Disposition Plan | |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Monday, Mar 31 2025