| Activity | EX4300 Access to Information and Privacy |
| Records Series | 33 - External Request Consultations |
| OPR | Records Management and Privacy Office |
| Description | Records documenting processing of third-party consultation requests from external bodies in accordance with the external body’s access to information legislation, including third-party consultation letter, consent form, correspondence with internal and external parties, and copies of responsive records. |
| Retention Trigger | Last activity recorded on file. |
| Total Retention | 5 years |
| Final Action | D |
| Disposition Plan | |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Friday, Mar 21 2025