| Activity | EX4200 General Legal Matters |
| Records Series | 38 - Legislative Consultation |
| OPR | Department/Unit |
| Description | Records documenting consultations and communications with legislative bodies, lawmakers, or government agencies regarding proposed or enacted federal/provincial legislation/policies/guidelines of interest to the university. It encompasses correspondence, meeting notes, position statements, policy recommendations, and any documentation related to the university’s involvement in legislative processes or advocacy. Records may also include briefings, correspondence, issued commentary, legislative proposals, positions, presentations, hearings, and feedback on bills affecting university operations. Excludes legislation monitoring. |
| Retention Trigger | Activity concluded. |
| Total Retention | 10 years |
| Final Action | D |
| Disposition Plan | |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Monday, Mar 31 2025