| Activity | EX4200 General Legal Matters |
| Records Series | 32 - Legal Consultations |
| OPR | Department/Unit |
| Description | Records documenting legal consultations provided to the university by internal or external legal advisors. It encompasses legal opinions, advice, memoranda, correspondence, and case-related documentation. Records may also include copies of contracts/agreements and any follow-up actions or resolutions resulting from legal consultations. Not used by the Office of Legal Counsel. |
| Retention Trigger | Activity concluded. |
| Total Retention | 5 years |
| Final Action | D |
| Disposition Plan | |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Monday, Mar 31 2025