| Activity | EX4100 Legal Services |
| Records Series | 33 - Legal Holds Administration |
| OPR | Legal Counsel |
| Description | Records documenting legal holds placed on university records or information in response to potential or ongoing litigation, investigations, or regulatory actions. It encompasses notices of legal holds, correspondence with involved parties, tracking of held records, and any compliance documentation. Exclude records subject to legal hold. |
| Retention Trigger | Case closed. |
| Total Retention | 15 years |
| Final Action | D |
| Disposition Plan | |
| Retention Rationale | Limitations Act, 2002, S.O. 2002, c. 24, Sched. B s.15(2)No proceeding shall be commenced in respect of any claim after the 15th anniversary of the day on which the act or omission on which the claim is based took place. 2002, c. 24, Sched. B, s. 15 (2). |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Monday, Mar 31 2025