| Activity | EX4100 Legal Services |
| Records Series | 32 - Litigation and Proceedings |
| OPR | Legal Counsel |
| Description | Records documenting legal disputes and proceedings involving the university, including lawsuits, arbitration, and other legal actions. It encompasses court filings, pleadings, motions, discovery documents, legal correspondence, settlement agreements, and court orders. Records may also include case summaries, trial strategies, and communications with legal counsel. |
| Retention Trigger | Case closed. |
| Total Retention | 15 years |
| Final Action | D |
| Disposition Plan | |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Monday, Mar 31 2025