| Activity | EX3100 Faculty Board Operations |
| Records Series | 30 - Faculty Board Files |
| OPR | Faculty Office or Equivalent |
| Description | Records consist of agenda, minutes, reports, working papers, memoranda, terms of reference, procedures, regulations and by-laws from Faculty Boards or equivalent bodies. |
| Retention Trigger | Meeting date or document superseded date. |
| Total Retention | Check Final Action and Disposition Plan (if available). |
| Final Action | DP/AR |
| Disposition Plan | Transfer Faculty Board terms of reference, procedures, regulations and by-laws to the Archives after superseded date. Transfer a copy of agenda, approved minutes, and reports to the Archives 5 years after meeting date. Destroy all other records 5 years after meeting date. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Saturday, Mar 29 2025