| Activity | EX2200 University Council |
| Records Series | 30 - Selection for Distinguished Service Awards |
| OPR | University Secretariat |
| Description | Records documenting the nomination and selection of recipients for Distinguished Service Awards. |
| Retention Trigger | Award recipient selected. |
| Total Retention | 7 years |
| Final Action | DP/AR |
| Disposition Plan | Nomination form and support letters will be given to the Distinguished Service Award recipients after the awards presentation. At the end of the retention, official lists of recipients with citations to be transferred to Archives. Records of nominations and all other material to be destroyed. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | PIB |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Thursday, Dec 26 2024