Oct 2, 2020 10:15 am
ActivityEX2200 University Council Operations
Records Series

11 - University Council, University Council Committees and Subcommittees

OPRUniversity Secretariat
DescriptionRecords documenting the activities, meetings, and governance of the University Council, its committee and subcommittees, ad hoc committees, task forces and work groups. It encompasses meeting agendas, minutes, reports, and attendance records, as well as supporting documents, resolutions, and recommendations. Records may also include committee member rosters, terms of reference, and communications related to committee functions.
Retention TriggerMeeting completed.
Total Retention 5 years
Final ActionDP/AR
Disposition PlanAt the end of the retention, University Secretariat transfers records to the Archives. other units delete their copies (if available).
Retention Rationale
Retention based on anticipated operational use.
PIBNo
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous Overwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • P = Permanent
  • PIB = Personal Information Bank


Printed on Saturday, Mar 29 2025