| Activity | EX2100 Senate Operations |
| Records Series | 11 - Senate, Senate Committees and Subcommittees |
| OPR | University Secretariat |
| Description | Records documenting the activities, meetings, and governance of the Senate, its committee and subcommittees, ad hoc committees, task forces and work groups. It encompasses meeting agendas, minutes, reports, and attendance records, as well as supporting documents, resolutions, and recommendations. Records may also include committee member rosters, terms of reference, and communications related to committee functions. |
| Retention Trigger | Meeting completed. |
| Total Retention | 5 years |
| Final Action | DP/AR |
| Disposition Plan | At the end of the retention, University Secretariat transfers records to the Archives. other units delete their copies (if available). |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Saturday, Mar 29 2025