Oct 2, 2020 10:15 am
ActivityEX2100 Senate - Academic Governance
Records Series

10 - Senate Official Minutes

OPRUniversity Secretariat
DescriptionRecords consist of official Senate minutes.
Retention TriggerMinutes approved.
Total Retention 5 years
Final ActionDP/AR
Disposition PlanOfficial minutes (including closed session minutes) to be transferred to the Archives at the end of the retention. Duplicates of the deliberations, on any media (including recorded), that are used for preparing the minutes, to be destroyed when the minutes are approved.
Retention Rationale
Retention based on anticipated operational use.
PIBNo
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


Printed on Wednesday, Apr 24 2024