| Activity | EX1999 University Secretariat Operations |
| Records Series | 32 - Elections and Appointments |
| OPR | University Secretariat |
| Description | Records documenting the election and appointment processes for university positions related to the Senate, Board of Trustees, University Council and Ontario Association of Non-Unionized University Employees (OANUE). It encompasses nomination forms, election ballots, voting records, appointment letters, candidate statements, and election results. |
| Retention Trigger | Case closed. |
| Total Retention | 5 years |
| Final Action | DP/AR |
| Disposition Plan | Transfer records related to the Senate, Board of Trustees, and University Council to the Archives 5 years after case closed; Delete records related to OANUE 5 years after case closed. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Saturday, Mar 29 2025