| Activity | EX1750 International Initiatives |
| Records Series | 32 - International Academic Agreement Management |
| OPR | Office of the Vice-Provost, Global Engagement |
| Description | Records documenting the negotiations, establishment and renewal of agreements, partnerships and liaison with foreign universities and governments. Includes negotiation files, various versions of draft agreements, and the signed agreements. |
| Retention Trigger | Agreement expired or discontinued. |
| Total Retention | 15 years |
| Final Action | DP/AR |
| Disposition Plan | Transfer selected signed paper agreements or a copy of born-digital agreements to the Archives according to agreed upon criteria by the VPI office and the Archives. All other records to be destroyed at the end of the retention. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Thursday, Nov 21 2024