Oct 2, 2020 10:15 am
ActivityEX1500 Board of Trustees
Records Series

12 - Appointment of Principal

OPRUniversity Secretariat
DescriptionRecords document the pre-selection, the selection, approval and appointment processes for Principals of the University. Also includes the preliminary call for comments and proposals from the community, selections and hiring of external consultants, submission to the Board of Trustees for approval.
Retention TriggerPrincipal appointed and accepts the position.
Total Retention 11 years
Final ActionDP/AR
Disposition PlanMaterial relating to shortlisted candidates, and the successful candidate transferred to Archives at the end of the retention period. Destroy all other material and duplicate material that are distributed to committee members one year after event trigger.
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Wednesday, May 22 2024