Oct 2, 2020 10:15 am
ActivityEX1500 Board of Trustees
Records Series

10 - Board of Trustees Minutes

OPRUniversity Secretariat
DescriptionRecords consist of official Board of Trustees minutes.
Retention TriggerMinutes approved.
Total Retention 5 years
Final ActionDP/AR
Disposition PlanOfficial minutes (including closed session minutes) to be transferred to the Archives at the end of the retention. Duplicates of the deliberations, on any media (including recorded), that are used for preparing the minutes, to be destroyed when the minutes are approved.
Retention Rationale
Retention based on anticipated operational use.
Vital RecordsYes

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Thursday, Jun 20 2024