| Activity | EX1400 Administration of Nomination and Appointment to Governing Bodies |
| Records Series | 30 - Administration of Nominating Process to Governing Bodies |
| OPR | University Secretariat |
| Description | Records documenting the process of nomination to governing bodies at the University, including Board of Trustees, Senate and University Council. |
| Retention Trigger | Nomination process completed. |
| Total Retention | 4 years |
| Final Action | DP/AR |
| Disposition Plan | Records relating to unsuccessful candidates will be destroyed one year after successful candidate accepts position. Records of successful candidates transferred to archives at the end of the four-year retention period. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | PIB |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Thursday, Nov 21 2024