| Activity | EX1280 Office of the Vice-Principal (Finance and Administration) Operations |
| Records Series | 32 - Special Projects - VPFA |
| OPR | Office of the Vice-Principal (Finance and Administration) |
| Description | Records documenting the planning, execution, and management of special projects initiated by the VPFA. It encompasses project proposals, timelines, budgets, resource allocations, progress reports, and final deliverables. Records may also include risk assessments, stakeholder communications, and performance evaluations. Excludes contracts. |
| Retention Trigger | Project completed. |
| Total Retention | Check Final Action and Disposition Plan (if available). |
| Final Action | DP/AR |
| Disposition Plan | Five years after the retention trigger, transfer meeting minutes, terms of reference, project charters, business cases, budgets/funding, and final reports to the Archives, then destroy the rest of the material. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Saturday, May 31 2025