| Activity | EX1280 Office of the Vice-Principal (Finance and Administration) Operations |
| Records Series | 31 - Planning and Priorities - VPFA |
| OPR | Office of the Vice-Principal (Finance and Administration) |
| Description | Records documenting activities that are designed to advance VPFA Portfolio and/or Queen’s University priorities. Includes but is not limited to Equity, Diversity, Inclusion and Indigeneity (EDII), employee recognition, engagement and well-being, sustainability, client service and operational excellence. |
| Retention Trigger | End of project. |
| Total Retention | 10 years |
| Final Action | DP/AR |
| Disposition Plan | Ten years after the retention trigger, transfer meeting minutes, terms of reference, project charters, business cases, budgets/funding, and final reports to the Archives, then destroy the rest of the material. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Saturday, May 31 2025