| Activity | EX1250 University-wide Policy Development |
| Records Series | 33 - University-wide Administrative Policies |
| OPR | University Secretariat and Department/Unit |
| Description | Records consist of university-wide administrative policies that govern the internal operations of the university. It encompasses policies and procedures regarding administration and operations, human resources, finance, information technology, research, I - EDIAA, and student-related activities. |
| Retention Trigger | Superseded date. |
| Total Retention | 5 years |
| Final Action | DP/AR |
| Disposition Plan | If OPR = University Secretariat, keep published policies for 5 years after superseded date, then transfer to the Archives; delete all other records. If OPR ≠ University Secretariat, delete all records 5 years after superseded date. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Saturday, Mar 29 2025