Oct 2, 2020 10:15 am
ActivityEX1250 Facilitation of University Policy Development
Records Series

31 - Policy Development Liaison Files

OPRUniversity Secretariat
DescriptionRecords consist of correspondence with policy developers, correspondence with Policy Advisory Subcommittee, policy review schedules.
Retention TriggerActivities completed or information no longer needed.
Total Retention 2 years
Final ActionD
Disposition Plan
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

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