Oct 2, 2020 10:15 am
ActivityAD9250 Departmental Record Keeping
Records Series

33 - Records Disposition Files

DescriptionRecords documenting the disposition of semi-active university records.

Example documents: Authorization for Destruction of Records Forms, Records Transfer to Archives Forms, and Semi-active Records Transfer Forms.
Retention TriggerAY
Total Retention 15 years
Final ActionD
Disposition Plan
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Wednesday, Apr 24 2024