Oct 2, 2020 10:15 am
ActivityAD9250 Departmental Record Keeping
Records Series

32 - Records Retrieval Files

DescriptionRecords documenting records retrieval. Used for tracking and monitoring the retrieval, use and return of records requested from records holdings in any storage location (e.g. office, central registry, offsite storage). Includes requests, deliveries, returns, and tracking logs.
Retention TriggerAY
Total Retention 5 years
Final ActionD
Disposition Plan
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Wednesday, Apr 24 2024