| Activity | AD9100 Local Planning and Operations |
| Records Series | 13 - Committees and Meetings |
| OPR | Department/Unit |
| Description | Records consist of proceedings and actions of standing, joint, and ad hoc committees and subcommittees, advisory boards, task forces, or any meetings held within the university that are not part of formal committees. Records may include agenda packages, minutes, reports, working papers, presentations, related documentation and correspondence. Excludes committees and subcommittees of the Board of Trustees, Senate and University Council. |
| Retention Trigger | Meeting completed. |
| Total Retention | 5 years |
| Final Action | DP/AR |
| Disposition Plan | At the end of the retention period, committee or meeting owners transfer records to the Archives; non-owners destroy all copies of records. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Saturday, Mar 29 2025