Oct 2, 2020 10:15 am
ActivityAD9100 Local Administration and Operations
Records Series

13 - Local Committee Files

OPRDepartment/Unit
DescriptionWhen committee established by more than one unit, committee shall determine the Office of Primary Responsibility (OPR).

Records consist of proceedings and actions of standing, joint, ad hoc committees and subcommittees, advisory boards, task forces, etc. Records may include agenda packages, minutes, reports, working papers, presentations, related documentation and correspondence.
Retention TriggerAY
Total Retention 5 years
Final ActionAR
Disposition Plan
Retention Rationale
Retention based on anticipated operational use.
PIBNo
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


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