Oct 2, 2020 10:15 am
ActivityAD9100 Local Administration and Operations
Records Series

11 - Local Policies, Procedures and Standards

DescriptionRecords consist of departmental or unit level general administration policies, procedures and standards. Records may include policy proposals, research papers, consultations, reports, final policy documents, operating procedures and administrative practices.
Retention TriggerInformation superseded or obsolete.
Total Retention 5 years
Final ActionDP/AR
Disposition PlanPolicies to be transferred to the Archives at the end of the retention. The rest of the records to be destroyed.
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CO = Continuous OVerwrite
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Thursday, Jul 18 2024