| Activity | AD8950 Reference Materials |
| Records Series | 31 - General Reference Materials |
| OPR | Department/Unit |
| Description | Records consist of general reference materials used across the university or by individual units. It encompasses documents, handbooks, guides, manuals, policy documents, procedural guidelines, and any other informational resources referenced by employees. This category serves as a repository for materials that support decision-making, operational procedures, and general reference needs across the university. Excludes legal reference materials. |
| Retention Trigger | Document date. |
| Total Retention | 10 years |
| Final Action | D |
| Disposition Plan | |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Tuesday, Apr 1 2025