| Activity | AD8900 Records Management |
| Records Series | 40 - Records Retention Schedule |
| OPR | Records Management and Privacy Office |
| Description | Records documenting the design, development, adoption, review, approval, periodic updating, and utilization of Queen’s official records retention schedule (RRS). Records include drafts and final-form copies of the retention schedule, working papers, legal citations, requests for changes, any prior-dated versions, any website pages showing or describing the RRS, retention rules for EDRMS systems and any machine-readable forms of the schedule. |
| Retention Trigger | CY |
| Total Retention | 10 years |
| Final Action | DP |
| Disposition Plan | At the end of the 10-year retention period, transfer records retention schedules that are approved by the URMC to the Archives, destroy the rest of the records that are not continuously overwritten. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Wednesday, Jan 29 2025