| Activity | AD8800 Web Content Management |
| Records Series | 41 - Queen's Websites - Published Content |
| OPR | Department/Unit and Archives |
| Description | Records consist of the published content of Queen's public-facing websites, include continuous-maintained websites and one-time, event or project-based websites. |
| Retention Trigger | See detailed Disposition Plan. |
| Total Retention | Immediately perform final action and disposition plan (if available). |
| Final Action | DP/AR |
| Disposition Plan | The Archives captures the published web content of continuous-maintained Queen's websites on a regular basis agreed upon between the site owner and the Archives. For one-time, event or project-based website, the site owner needs to contact the Archives at least one month before the website is scheduled to be decommissioned/removed, then the Archives will archive the web content that is deemed as archival. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Thursday, Nov 21 2024