| Activity | AD6700 Sustainability |
| Records Series | 30 - Sustainability Certifications |
| OPR | Department/Unit |
| Description | Records documenting the process to obtain sustainability certifications. Includes documentation of application processes, assessments, audits, certifications received, and ongoing compliance requirements. Records may also include correspondence with certifying bodies, evidence of sustainability initiatives, environmental impact reports, and renewal documentation to maintain certification status. |
| Retention Trigger | Certification expires or certification not awarded. |
| Total Retention | Check Final Action and Disposition Plan (if available). |
| Final Action | DP/D |
| Disposition Plan | If certification is not awarded, destroy all materials after 1 year. If certification is awarded, destroy all materials 5 years after certification expires. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Monday, Mar 31 2025