| Activity | AD6610 Vehicle Ownership and Maintenance |
| Records Series | 30 - Vehicle Files |
| OPR | Department/Unit |
| Description | Records documenting the ownership and ongoing maintenance of university-owned vehicles. This may include vehicle registration documents, purchase agreements, title certificates, insurance records, maintenance logs, and accident reports, service schedules, repair records, warranty information, fuel usage reports, and inspection certificates. |
| Retention Trigger | Vehicle disposed of. |
| Total Retention | 1 year |
| Final Action | D |
| Disposition Plan | |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Monday, Mar 31 2025