| Activity | AD6600 Physical Assets and Materials Management |
| Records Series | 32 - Physical Assets Repair and Maintenance |
| OPR | Department/Unit |
| Description | Records documenting the repair, maintenance, and upkeep of the university’s physical assets, such as equipment, and infrastructure. This may include maintenance schedules, repair requests, work orders, service contracts, and maintenance logs. Excludes vehicles and physical holdings in libraries, galleries and archives. |
| Retention Trigger | CY |
| Total Retention | 5 years |
| Final Action | D |
| Disposition Plan | |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | No |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous Overwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- P = Permanent
- PIB = Personal Information Bank
Printed on Monday, Mar 31 2025